Founded in 1970, Children’s Hunger Alliance (CHA) is a statewide nonprofit organization dedicated to ending childhood hunger, collaborating with organizations throughout Ohio to provide nutritious meals to children right where they are. CHA partners with in-home childcare providers, childcare centers, afterschool, and summer programs to provide balanced, nutritious meals to children in their care. Additionally, they work with schools to increase breakfast participation and provide weekend meals to students. In addition to these food access efforts, CHA provides its partners with nutrition education to support children’s health.

Job Purpose:

This role partners with HR leadership to coordinate HR Operations tasks and ensure compliance with policies, procedures, and employment laws. The person in this role will provide comprehensive HR services to regular and temporary employees, playing a key part in driving HR initiatives that align with organizational goals. The HR Director will be responsible for a wide range of functions focused on employment and benefits, including employee relations, talent and staffing management, compliance with employment laws, and supporting talent management processes. The ideal candidate will bring exceptional interpersonal skills, sound judgment, and a solid understanding of HR practices and regulations to help maintain a high performing workplace culture.

Job Duties and Responsibilities:

Policies and Procedures

1.     Partner with HR leadership to communicate and administer various human resource policies, procedures, laws, standards, and government regulations for all employees.

2.     Support and partner with VP HR on Employee Handbook including employment law, recommending changes, and coordination of annual processes including employee acknowledgements (Wage and Hour, Anti-Discrimination, Employee Safety Standards, etc.)

3.     Assist with salary and employee survey, total compensation, prepare pay/merit increases, and performance review assistance in Performance Management software.

4.     Coordinate HR related requests, including updates to handbook; personnel changes (new hires; interns; leaves of absence; benefits summaries; unemployment claims; worker’s comp claims; accident reports; 401K, turnover, PTO reports; etc.

5.     Create, maintain, and update HR Desk Procedures and documentation for HR Operations to ensure we have current and up-to-date information on our processes and address gaps and risks.

6.     Partner with leadership to optimize nonexempt employee schedules, reduce overtime, and ensure company time and attendance policies are complied with while utilizing the Paycom system.

7.     Facilitate and support workshops for staff as needed as part of bi-annual staff retreats or at other times.

Employment

1.     Schedule interviews and set-up job openings in applicant tracking system.

2.     Assist in recruiting process, including job posting, regret letters, job applications, offer letters, etc.

3.     Onboard new hires including essential HR paperwork (I-9, etc.), including registering contractors with the IRS.

4.     Track new hires and terminations to ensure compliance with applicable state policies and benefits.

5.     Coordinate professional development, student loans, forgiven loans, garnishments, and tuition reimbursement.

6.     Complete employment verifications upon request.

Benefits Administration

1.     Maintain updated employee data with the health insurance carrier for proper billing.

2.     Review carrier invoices and prepare check requests.

3.     Coordinate HR related information with benefits brokers as needed.

4.     Function as point person for all things related to the administration of benefits including critical health insurance issues.

HRIS (Paycom)/Data Implementation

1.     Manage a variety of recurring HR operations tasks focused on HR compliance, the employee life cycle, time and attendance and Paycom accuracy.

2.     Coordinate HR processes and storage of internal HR documents and information, including job description updates, onboarding, performance reviews and quarterly updates, benefits summaries, turnover statistics, etc.

3.     Process HR related invoices, time and attendance review and coordinate with payroll.

Employment Law/Compliance Administration

1.     Oversee and update annual employment posters (physical and web-based)

2.     Support training and conduct of internal training by preparing materials, conference room scheduling, and session evaluations.

3.     Prepare and submit mandated reporting (ACA, Multiple Worksite Reports, and BWC Annual True-Up Report).

4.     Manage all employee electronic files, including documents in Paycom system, and be the point of contact for any employee or former employee requesting copies of their personnel files.

5.     Maintain separate files for I-9 and medical records.

6.     Maintain Agency HR information and documents including PTO accrual, appropriate sick bank, org chart, wage and grade scale, professional development, etc.

7.     Prepare/submit demographic reports and staff data as needed.

Employee Recognition

1.     Coordinate/manage employee recognition (birthdays, anniversaries, years of service/longevity, Employee of Quarter/Year, and STAR Awards).

Miscellaneous

1.     Assist VP HR by recommending new strategies and approaches to support the organization’s success and completing special projects as requested.

2.     Provide administrative and operational support to VP HR

3.     Manage Ohio TechCred grant (submission, enrollments, tracking, invoicing, requests for reimbursement, etc.).

4.     Provide leadership and support to CHA’s Health and Wellness Program.

5.     Other duties as assigned.

Job Qualifications:

A.     Bachelor’s degree or equivalent work experience in HR for at least 5-7 years

B.     Five-seven years’ experience in office environment, records management

C.     Attention to detail

D.     Ability to maintain confidentiality around sensitive information

E.     Computer skills and proficiency in Microsoft Office, Outlook, and HRIS systems (preferably Paycom)

F.      Familiarity with HR basic functions (benefits, compensation, unemployment, employment loss: FMLA, EEO, ADEA, ADA, OSHA, worker’s comp, etc.)

G.    Organization and time management skills

H.    Ability to work independently and prioritize workload with little supervision

I.       Interpersonal skills including relationship building, influencing, compassion and empathy

J.      Oral and written communication skills

K.     Presentation and facilitation skills

L.      Positive and unflappable

M.   Flexibility and adaptability in an environment that requires constant shifts in focus

N.    SHRM certification preferred

Job Working Condition:

Typical office environment